Admissions Policy 2019/2020

The aim of this document is to present and explain the conditions necessary for enrolment of a student in our school. Our Admissions Team aims to make your transition to a new school as easy as possible. We want to provide you with all the information you need and reply to all of your questions.

The Philosophy of BIS

Bogaerts International School holds these values above all others:

  • Respect: recognizing the importance of all parts of a community equally, and valuing ourselves, others, and our surroundings;
  • Integrity: possessing the qualities of honesty and fairness, and applying those qualities to the learning community to improve it;
  • Collaboration: engaging members of the learning community to enhance motivation and the quality of learning;
  • Family: fostering a sense of safety and trust within the learning community;
  • Innovation: instilling knowledge and skills within the learning community that prepare students for their futures in a changing and increasingly digitized world.
A. GENERAL

Applications for admission are accepted throughout the year. No official decision on an application is given until all the relevant documents have been received. Families seeking admission for their child(ren) are advised to apply as early as possible as certain classes fill up quickly. All are encouraged to visit the School website to learn more on both Primary or Secondary sections.


B. ADMISSIONS DEPARTMENT AND DECISION-MAKING PROCESS

The Admissions department is comprised of the Director, Head of School, the Head of Admissions and the Programme Coordinators.

Application files are reviewed by each member. From the time an application is completed, the Admissions department aims to return a decision within ten working days, pending any further follow-up that may be required.


C. REQUIRED APPLICATION MATERIALS

Before a student may be admitted to BIS, all of the following must be submitted:

1. Student Application Form. This should be completed and signed by the parent or legal guardian.
2. Two full years of school transcripts or reports. These should cover two complete years (the most recently completed academic year and the previous one) as well as the year in progress, if applicable. School reports/transcripts must be in English or in French, with official translations provided when originals are written in another language.
3. A photocopy of the applicant’s passport. It is the parents’ responsibility to ensure that their child(ren) have the appropriate visa(s) to allow them to study at BIS.
4. Two passport sized photographs.


D. INTERVIEWS AND SCHOOL VISITS

While it is not always possible for overseas families to arrange a visit to the school, it is always preferable to do so. A compulsory interview may be required in cases where it is deemed necessary to discuss a candidate’s application in more depth in order for a decision to be made.


E. CRITERIA FOR ADMISSION

Each candidate’s application materials are carefully studied for admission. We look for candidates:

  • who are motivated/determined, and committed to the BIS vision, mission and philosophy
  • who are internationally-minded
  • whose qualities would enrich the BIS community
    and be a positive contribution to it.

If a student broadly corresponds to BIS’s admissions criteria, but is currently having difficulty reaching his or her full potential, the student may be admitted, in certain cases, pending his or her (and his or her parents’) agreement to engage in a programme of additional support. Such decisions remain, however, entirely at the discretion of the Admissions department.

The Admissions department has the right to accept or refuse any applicant based on their assessment of the applicant’s suitability.


F. GRADE PLACEMENT

In general, students will be placed according to their age on 1st September of their year of entry. Where it is considered to be of benefit to the student, he/ she may be placed in a lower grade than requested. Only under exceptional circumstances will a student be placed in a higher grade than his/her age group.


G. APPLICANTS WITH SPECIAL EDUCATIONAL NEEDS

At Bogaerts International School, we have a deep commitment to offering an excellent education to as many diverse students as possible.
We do maintain an educational team that is generally qualified to make accommodation for students with both learning and physical disabilities.
Should a student require specialized accommodation or individual care (diagnosis, therapy, counseling, individual assistance or tutoring, etc.), this cost is generally defrayed by the student’s family. B.I.S. does seek to maintain community contacts with specialists and tutors and will readily make recommendations for families on a case-by-case basis. Should a student be unable to function in a classroom environment, unfortunately, our school cannot accommodate that particular type of student.


H. LANGUAGE SUPPORT

It is the policy of the school to meet student needs that cannot be met solely by subject teachers through Learning Support sessions. If a student’s needs cannot be adequately met, professional counselling is made available to the student. School coordinators and counsellors will decide on the action needed to help students progress.

This may include:
language support; individual academic support; introduction to differentiated learning; different learning materials or special equipment. Our support programme is available to all students and attendance will be encouraged for students who are not meeting the objectives during the academic year in order to accelerate progress. Support classes may take place in lieu of extracurricular activities. Our support classes come at a cost of €750 per semester, although this is subject to vary depending on the support needed.


I. THE INTERNATIONAL BACCALAUREATE DIPLOMA

PROGRAMME
The International Baccalaureate Diploma Programme (DP) is a two-year programme taking place over the course of Year 11 and Year 12 and is based on six courses studied at either higher or standard level in addition to three core requirements (Extended Essay, Community Activity Service, and Theory Of Knowledge). The programme is open to all students, regardless of previous educational experience, and is an extension of the school’s mission to develop students who are internationally minded, independent, and enthusiastic about life and learning. The course is recognised internationally as a qualification for university entrance. As well as all required application materials, students applying to the Diploma Programme are to submit a personal statement explaining why they wish to enroll in the programme. Students applying from other schools must take an entrance exam. Following the entrance exam results the student will attend an interview with a member of the Admissions Committee.

Academic Requirements:

  • Entrance exam results must be approved by the Admission Committee.
  • Proficiency in English Language, based on the entrance exam.
  • Middle Year Programme (MYP) grade in any subject must not be less than 4 out of 7.
  • Average grades for applicants from other programmes and schools must be approved by the Admission Committee.
  • Statement of understanding from parent/guardian.
Students should bear in mind that there is no guarantee that they will be able to follow selected courses. While the school will try to meet the needs of all students, for timetabling reasons some students may be asked to choose a different subject. Admission to the Diploma Programme may be denied based on insufficient academic achievements or if a candidate’s command of English is considered insufficient to fully cope with the requirements of the programme.

J. POST-REVIEW PROCEDURE

From the time an application is completed, the Admissions department aims to return a decision within ten working days, pending any further follow up that may be required. Acceptance: If an applicant is accepted, an acceptance email will be sent. An official confirmation must be returned within 10 days of receipt, along with the Admission fee for each child, in order to officially reserve the space(s). If the offer of a place has not been accepted by the 10-day deadline, it can be offered to another family.

Denial: If an applicant is denied a place, an official confirmation will be sent. Waiting lists: If an applicant is accepted but no space is available in the appropriate year, he/she will be placed on a waiting list and the parents will be sent an official communication when space becomes available. When a place does become available in the appropriate year, it will be offered to a student on the waiting list.


K. FOR NEW STUDENTS ARRIVING DURING THE COURSE OF THE YEAR 

  • General
    The Admissions department informs primary or secondary staff as appropriate, as well as all administrative staff, of the arrival of new students with an e-mail providing the student’s grade, entry date, and any relevant background details.
  • Secondary school students
    New students who arrive during the year will be given an orientation by the Head of School, the MYP coordinator, or one of the Admissions Coordinators.
  • Primary School students
    Each classroom teacher ensures a smooth transition for all new children.